Open Position

Human Resources & Insurance Coordinator

The Human Resources & Insurance Coordinator will accurately maintain and update employee, safety, risk management and benefits records.  Assists with HRIS system (ADP WFN) and HR related administrative support, including record-keeping, file maintenance and HRIS entry.

Responsibilities:

  • Manage subcontractor pre-qualification process, and third-party system.
  • Act as lead coordinator for third-party certificate of insurance management system.
  • Backup Risk Management Director in managing insurance claims, and gathering documentation needed for litigation.
  • Completes I-9 forms, verifies I-9 documentation, and maintains online I-9 files.
  • Assists with new-employee background and pre-employment drug tests.
  • Prepares new hire information, coordinates with IT & marketing for appropriate first day resources.
  • Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
  • Posts positions at universities/colleges. Schedules and registers job fair attendance.
  • Schedules meetings and interviews as requested by the director of HR.
  • Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
  • Complete pre-qualification safety/insurance documents as needed for new project pursuits, and existing clients.
  • Manage process for providing certificates of insurance to clients.
  • Assist the Risk Management Director in coordinating and applying for various lines of insurance coverage, including annual program renewal for all B&A entities.
  • Provide required reporting to broker for Subcontractor Default Insurance program.
  • Coordinate pre-employment physicals & drug tests for new hire tradespeople.

 

Minimum Qualifications

  • Bachelor’s degree in Business, Human Resources, Risk Management or related degree highly preferred and a minimum of two years related experience required.
  • Must have strong computer skills with proficiency in Microsoft Office and ADP Workforce Now
  • Strong attention to detail, highly organized and ability to juggle multiple priorities. Must be able to maintain confidential information.
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